Sample letter to the university confirming your studies. A request to a general education institution to issue a diploma to an employee. What data is needed to search for information?

Higher diploma vocational education, a diploma of incomplete higher professional education or an academic certificate, the head of the enterprise or an employee of the human resources department must send an official request on a form with the seal of the institution or organization to the rector of the university (director of the institute). The letter must be registered and issued with an outgoing number. As a rule, a request to a university is made in writing in any form. For example:

Please confirm or deny the fact of training, full name. at the university “XYZ” with a specialty in “rabbit breeding” in the period from ... to ..., as well as the fact that a diploma was issued higher education series, No. ... from such and such a date. A copy of the diploma and additions to it are attached.

In this case, it is necessary to indicate the regulatory provisions (link to laws) according to which the employer asks to complete the procedure of confirming a document on the received higher professional education. If the request does not come from enterprises of the Ministry of Defense, other institutions related to the security of the country or law enforcement agencies, then a link to the Labor Code is required Russian Federation(extract) and Federal Law of July 27, 2006 No. 152-FZ “On Personal Data” (extract).

clause 3. Art. 86 Labor Code RF
3) all personal data of the employee should be obtained from him. If the employee’s personal data can only be obtained from a third party, then the employee must be notified about this in advance and information must be obtained from him written consent. The employer must inform the employee about the purposes, intended sources and methods of obtaining personal data, as well as the nature of the personal data to be obtained and the consequences of the employee’s refusal to give written consent to receive it;

Art. 9 Federal Law dated July 27, 2006 No. 152-FZ “On Personal Data”
Article 9. Consent of the subject of personal data to the processing of his personal data
(as amended by Federal Law dated July 25, 2011 N 261-FZ)
1. The subject of personal data decides to provide his personal data and consents to their processing freely, of his own free will and in his own interest. Consent to the processing of personal data must be specific, informed and conscious. Consent to the processing of personal data can be given by the subject of personal data or his representative in any form that allows confirmation of the fact of its receipt, unless otherwise provided by federal law. In case of obtaining consent to the processing of personal data from a representative of the subject of personal data, the authority this representative to give consent on behalf of the subject of personal data are checked by the operator.
2. Consent to the processing of personal data may be withdrawn by the subject of personal data. If the subject of personal data withdraws consent to the processing of personal data, the operator has the right to continue processing personal data without the consent of the subject of personal data if there are grounds specified in paragraphs 2 - 11 of part 1 of Article 6, part 2 of Article 10 and part 2 of Article 11 of this Federal Law.
3. The obligation to provide evidence of obtaining the consent of the personal data subject to the processing of his personal data or evidence of the existence of the grounds specified in paragraphs 2 - 11 of part 1 of Article 6, part 2 of Article 10 and part 2 of Article 11 of this Federal Law rests with the operator.
4. In cases provided for by federal law, the processing of personal data is carried out only with the written consent of the subject of personal data. Consent in the form of an electronic document signed in accordance with federal law is recognized as equivalent to consent containing the personal data subject’s handwritten signature in writing on paper. electronic signature. The written consent of the personal data subject to the processing of his personal data must include, in particular:

2) last name, first name, patronymic, address of the representative of the subject of personal data, number of the main document proving his identity, information about the date of issue of the specified document and the issuing authority, details of the power of attorney or other document confirming the powers of this representative (upon obtaining consent from the representative of the subject personal data);
3) name or surname, first name, patronymic and address of the operator receiving the consent of the subject of personal data;

6) the name or surname, first name, patronymic and address of the person processing personal data on behalf of the operator, if the processing will be entrusted to such a person;

8) the period during which the consent of the subject of personal data is valid, as well as the method of its withdrawal, unless otherwise established by federal law;
9) signature of the subject of personal data.
5. The procedure for obtaining, in the form of an electronic document, the consent of the subject of personal data for the processing of his personal data for the purpose of providing state and municipal services, as well as services that are necessary and mandatory for the provision of state and municipal services, is established by the Government of the Russian Federation.
6. In case of incapacity of the subject of personal data, consent to the processing of his personal data is given by the legal representative of the subject of personal data.
7. In the event of the death of the subject of personal data, consent to the processing of his personal data is given by the heirs of the subject of personal data, if such consent was not given by the subject of personal data during his lifetime.
8. Personal data may be obtained by the operator from a person who is not the subject of personal data, provided that the operator is provided with confirmation of the existence of the grounds specified in paragraphs 2 - 11 of part 1 of Article 6, part 2 of Article 10 and part 2 of Article 11 of this Federal Law.

In order to receive a response to your request, you must provide the following information in your letter:
Last name, first name and patronymic of the university graduate of interest
Series and number of his diploma
Registration number and the date of issue of the diploma.

The letter must be accompanied by the employee’s written consent for the employer to obtain his personal data from a third party in accordance with Art. 9 of the Federal Law of July 27, 2006 No. 152-FZ “On Personal Data” (hereinafter referred to as the Law on Personal Data). This article establishes requirements for the content of consent. Thus, written consent to the processing of personal data must include:
1) last name, first name, patronymic, address of the subject of personal data, number of the main document proving his identity, information about the date of issue of the specified document and the issuing authority;
2) name (last name, first name, patronymic) and address of the operator receiving the consent of the subject of personal data;
3) last name, first name, patronymic, address of the representative of the subject of personal data, number of the main document proving his identity, information about the date of issue of the specified document and the issuing authority, details of the power of attorney or other document confirming the powers of this representative (upon obtaining consent from the representative of the subject personal data);
4) the purpose of processing personal data;
5) a list of personal data for the processing of which the consent of the subject of personal data is given;
6) last name, first name, patronymic and address of the person processing personal data on behalf of the operator, if the processing will be entrusted to such a person;
7) a list of actions with personal data to which consent is given, general description methods used by the operator for processing personal data;
8) the period during which the consent is valid, as well as the procedure for its revocation;
9) signature of the subject of personal data.

If an employee refuses to give voluntary consent to check personal data, you should contact the university with a request to confirm or deny the very fact of issuing a diploma with the specified series and number, without any mention of full name. "refusenik". In this case, a response will be sent from the university about whether or not the diploma is of such and such series and such and such number.

Sample of an employee's written consent for the employer to obtain his personal data from a third party

Consent to receive personal data from third parties

I, full name, registered at the address: ..., passport series No. issued by ..., give consent to the company "XXX", located at the address: ..., to receive my personal data on education from a third party - university "XYZ", located at: ... by written request.

Obtaining personal data is carried out in order to confirm the validity of issuing me a diploma of higher education.

The rights granted in connection with the processing of my personal data have been explained to me.

The consent is valid for six months from the date of its issue.

Position Last name First name Patronymic signature date

Telephone consultation 8 800 505-91-11

The call is free

Request to the university

Is it possible to request documents from the university about passed exams and tests if you were expelled in 2013?

Good afternoon Yes, this information is stored in archives educational institution, You have the right to demand that we provide you with an extract. All the best to you!

I am from Kazakhstan and need confirmation of my request to study at a university in Moscow.

Dear Zhanar! You need to make a request to the university where you studied to receive an academic certificate, which provides information about your studies at the university, as well as what subjects you studied, the number of hours and grades in the subjects passed.

How to correctly make a request to a university to obtain a certificate of study, rename the university during the training process, as well as undergo military service during the training period. Thank you.

Good evening! Make a request in any form. Indicate what interests you specifically, as in your question now. Good luck to you and all the best!

How to legally correctly submit a request to a university to obtain a certificate of study?

Hello! The request (statement) is drawn up in any form, outlining all the circumstances of the case. A certificate from the university can be obtained from the dean's office or the archives department.

Please, how can I legally fill out a request to a university, college, or technical school to obtain a certificate of study?!
Let me give you an example: (one year of study was spent in one higher educational institution, the remaining three years in another, as they were transferred), the diploma from the last institution indicates a period of study of three years!
Tell me, please, should I send a request to both institutions or only to the last one in order to receive a detailed answer about the full (four-year) term of study?!
If possible, answer in more detail with an emphasis on the laws!
And please attach a decent sample request if possible!
Thanks in advance!

In accordance with Art. 60 of the law (clause 12) Persons who have not passed the final certification or received unsatisfactory results at the final certification, as well as persons who have mastered part of the educational program and (or) were expelled from the organization carrying out educational activities, are issued a certificate of training or the period of training according to a model independently established by the organization carrying out educational activities. In accordance with the order for transfer to another educational organization... clause 11. At the request of a student who wishes to be transferred to another organization, the original organization, within 5 working days from the date of receipt of the application, issues the student a certificate of the period of study, which indicates the level education on the basis of which the student entered to master the relevant educational program, the list and volume of studied educational subjects, courses, disciplines (modules) (hereinafter - academic disciplines), completed practices, completed scientific research, assessments given by the original organization when conducting intermediate certification(hereinafter referred to as a certificate of the period of study). If you are transferred to another university, then you must be issued a certificate of the period of study in accordance with clause 11 of the order.

I am in Murmansk. I handed over the documents for admission to the university by train. The university asked for a power of attorney. I prepared a power of attorney in Murmansk. The notary said to find out where in St. Petersburg they can issue an identity power of attorney. I’m asking you where in St. Petersburg you can send from Murmansk by email. mail the power of attorney and receive it.

This is done not by email, but by courier document delivery service. Addresses of courier services can be found on the Internet.

Good day. The power of attorney is not sent by email. Either by courier service, for example diechel, or by registered mail with notification.

Send it through a courier, an agreement is concluded with them under Article 421.779 of the Civil Code of the Russian Federation for the delivery of the document and then it delivers it to the address you need, about which you will receive a notification on your phone that the letter has been delivered.

Identity is confirmed by any notary in St. Petersburg. “Fundamentals of the legislation of the Russian Federation on notaries” (approved by the Supreme Court of the Russian Federation on 02/11/1993 N 4462-1) (as amended on 07/03/2016) (with amendments and additions, entered into force on 07/01/2017) Article 103.8. Certification of equivalence of an electronic document to a paper document Article 103.9. Certification of the equivalence of a document on paper to an electronic document.

The document must be signed with a qualified electronic signature Federal Law of 04/06/2011 N 63-FZ "On Electronic Signature": Article 6. Conditions for recognizing electronic documents signed with an electronic signature as equivalent to paper documents signed with a handwritten signature 1. Information in electronic form , signed with a qualified electronic signature, is recognized electronic document, equivalent to a paper document signed with a handwritten signature, and can be used in any legal relationship in accordance with the legislation of the Russian Federation

The question is this. I worked parallel to my studies at the university for a little over a year. Now I made an inquiry about the status of the account in the pension fund, it turns out that the Employer did not make any contributions. Also in the extract (PF of the Russian Federation) there is no entry in the organization where I worked. How to deal with such a situation and whether I can prove it in the future work experience for a given period of work?

Oleg! You have the right to bring a claim in judicial procedure on recognition of the fact labor relations with the employer for the period you specified, file a complaint with territorial department Pension Fund of Russia, to the prosecutor's office about the identified fact of violation of the requirements of the law and the requirement to conduct an inspection and take appropriate measures to eliminate the identified violations.

Good day, you can prove your work experience, but the pension will not be reflected in the accrual since there are none. With respect to you, Evgeniy Pavlovich Filatov

The university sent a request to the clinic to confirm the authenticity of the student’s certificate. What is the response time? Is there a deadline set by law for responding to such requests?

Federal Law "On the procedure for considering appeals from citizens of the Russian Federation" dated 02.05.2006 N 59-FZ Article 1. Scope of application of this Federal Law 4. The procedure established by this Federal Law for considering appeals from citizens by state bodies, authorities local government and officials applies to legal relations related to the consideration by these bodies and officials of appeals from citizens’ associations, including legal entities, as well as on legal relations related to the consideration of appeals from citizens, associations of citizens, including legal entities performing publicly significant functions of state and municipal institutions, other organizations and their officials. Article 12. Time limits for consideration of a written appeal 1. A written appeal received by government agency, local government or official in accordance with their competence, is considered within 30 days from the date of registration of the written appeal, with the exception of the case specified in part 1.1 of this article. 30 days period for sending a response.

Good afternoon, Anastasia! If the clinic refuses to provide an answer, it must do so within 10 days. If it answers the essence of the question, then the answer must be sent within 30 days from the date of its receipt. If you have any questions, contact a lawyer for a personal consultation and get competent advice on this issue and the possibility of protecting your rights. You can successfully resolve your issue with legal assistance. Thank you for using the site's services!

Please tell me, will the pension fund make a request to the university about my scholarship or is it enough for them that I just study at the university?

Pension fund is not interested in the size of your scholarship, it is important and enough for him that you are a student full-time training.

Deadline for fulfilling requests from the police to the university to confirm that a candidate for service has received higher education.

Deadline for fulfilling requests from the police to the university to confirm that a candidate for service has received higher education. The terms vary, up to 1 month.

Good afternoon, dear Irina, within a month you must submit a report to the police about your receipt of higher education. Good luck to you and your loved ones.

Publication

No matter how the situation itself was resolved - by dismissing the employee under clause 11, part 1, art. 81 of the Labor Code of the Russian Federation or by transferring him to another position - after such cases, many employers prefer to check the authenticity of the diplomas and certificates of education provided by employees and applicants. There are several ways to do this, but the most effective and reliable seems to be sending a request to the educational institution that issued the education document.

Such a request can be sent either with the consent of the employee - in this case, his written consent must be attached to the request, or if the employee does not agree to verify this data. In this case, an anonymized request is sent that does not contain the employee’s personal data.

Request to an educational institution, taking into account the employee’s consent

When the document is applied. In accordance with Article 65 of the Labor Code of the Russian Federation, a document on education is a mandatory document to provide when an employee enters a job or position that requires special knowledge. Providing knowingly false information by an employee may result in his dismissal. In case of violation of the rules of imprisonment employment contract due to the fault of the employee, the employer is not obliged to offer him another job and pay severance pay (Article 84 of the Labor Code of the Russian Federation).

To clarify the authenticity of the provided diploma or certificate of education, you can send a request to Rosobrnadzor ( Federal service for supervision in the field of education and science) or through the website www.mon.gov.ru/obr/obrash. However, in order to prove the employee’s guilt in providing false information about education, it would be more advisable to send the request directly to the educational institution and wait for an official response from it. This document will be the basis for issuing an order to dismiss an employee or refuse to hire him.

The request is drawn up in free form, but with certain specifications. It is important for the employer to remember that information about education is considered personal data. According to clause 3 of Article 86 of the Labor Code of the Russian Federation and Article 10 of the Federal Law of July 27, 2006 No. 152-FZ “On Personal Data,” all personal data of an employee or applicant must be obtained from him or her. Also, verification of such data can only be carried out with the consent of the employee/applicant himself. Therefore, the employer should obtain the consent of the employee or applicant to obtain information about his education from third parties, that is, from the educational institution that issued the document. Consent must be requested in writing, which will serve as evidence of compliance with legal requirements. It is advisable to attach a copy of the consent received to the request sent to the educational institution.

In the text of the request, the lawyer or employee of the company's HR department should indicate the full name of the organization and its details, the full name of the employee or applicant who provided the document being verified, the series and number of the education document, the period of study, and specialty. The request must be signed by the sole executive body (general director) and the company seal.

Anonymized request to an educational institution

When the document is applied. If an employee or applicant refuses to consent to the employer receiving personal data from a third party, or the educational institution, in response to the employer’s request, refuses to provide the relevant information, it is advisable to draw up an anonymized request.

What to pay attention to when drafting a document. The request is drawn up in a similar way to the first option, however, it is important that if the employee does not agree to the provision of his personal data by third parties, this document does not contain any of his personal data. In this case, indicating the details of educational documents is acceptable, which will determine the receipt of the necessary response from the educational institution. This form of request will help the employer, in the event of a dispute with an employee, to significantly reduce the risks of recognizing the receipt of such information as a violation of the employee’s rights in terms of protecting his personal data.

It is no secret that employers sometimes have to deal with a very unpleasant problem associated with an employee providing a fake education document when applying for a job. No matter how the situation itself was resolved - by dismissing the employee under clause 11, part 1, art. 81 of the Labor Code of the Russian Federation or by transferring him to another position - after such cases, many employers prefer to check the authenticity of the diplomas and certificates of education provided by employees and applicants. There are several ways to do this, but the most effective and reliable seems to be sending a request to the educational institution that issued the education document.

Request to an educational institution, taking into account the employee’s consent

When the document is applied. In accordance with the Labor Code of the Russian Federation, a document on education is a mandatory document to provide when an employee enters a job or position that requires special knowledge. Providing knowingly false information by an employee may result in his dismissal. If the rules for concluding an employment contract are violated through the fault of the employee, the employer is not obliged to offer him another job and pay severance pay ().

To clarify the authenticity of the provided diploma or certificate of education, you can send a request to Rosobrnadzor (Federal Service for Supervision of Education and Science) or through the website www.mon.gov.ru/obr/obrash. However, in order to prove the employee’s guilt in providing false information about education, it would be more advisable to send the request directly to the educational institution and wait for an official response from it. This document will be the basis for issuing an order to dismiss an employee or refuse to hire him.

The request is drawn up in free form, but with certain specifications. It is important for the employer to remember that information about education is considered personal data. According to paragraph 3 of Art. 86 of the Labor Code of the Russian Federation and Federal Law No. 152-FZ of July 27, 2006 “On Personal Data”, all personal data of an employee or applicant must be obtained from him or her. Also, verification of such data can only be carried out with the consent of the employee/applicant himself. Therefore, the employer should obtain the consent of the employee or applicant to obtain information about his education from third parties, that is, from the educational institution that issued the document. Consent must be requested in writing, which will serve as evidence of compliance with legal requirements. It is advisable to attach a copy of the consent received to the request sent to the educational institution.

Sample

Anonymized request to an educational institution

When the document is applied. If an employee or applicant refuses to consent to the employer receiving personal data from a third party, or the educational institution, in response to the employer’s request, refuses to provide the relevant information, it is advisable to draw up an anonymized request.

What to pay attention to when drafting a document. The request is drawn up in a similar way to the first option, however, it is important that if the employee does not agree to the provision of his personal data by third parties, this document does not contain any of his personal data. In this case, indicating the details of educational documents is acceptable, which will determine the receipt of the necessary response from the educational institution. This form of request will help the employer, in the event of a dispute with an employee, to significantly reduce the risks of recognizing the receipt of such information as a violation of the employee’s rights in terms of protecting his personal data.