Bring a copy of your birth certificate. How to get a new birth certificate. How and where to make a duplicate birth certificate

Content

A description of the procedure for restoring a birth certificate is contained in Federal Law No. 143, which sets out a step-by-step mechanism for obtaining a duplicate from the registry office or other body authorized to accept applications from the parents of the child in whose name the document was issued. Article 9 of the above Law contains an exhaustive list of reasons why it is possible to issue a corresponding duplicate.

What to do if you lost your birth certificate

The loss of a document certifying the birth of a child is a serious problem, because without a certificate the ability to enjoy a full social life will be limited. Traveling on vacation and abroad, registering a child for kindergarten, receiving benefits and medical care - this is impossible to do without official paper. Recovering a lost document will not be difficult if you know the sequence of actions in such a situation.

Recover an adult's birth certificate

Recommendations on how to obtain a duplicate birth certificate of a person who has reached the age of majority are set out in Article 9 of the Law. It also contains requirements for the availability of documentation confirming the need for restoration. Bodies registering civil status records (registry office), where citizens who are faced with the problem of loss or damage to the form must contact, require the presence of following documents:

1. An application that contains comprehensive information about the applicant, including his last name, initials, place of registration and residence, reason for application.
2. Original passport.
3. Documentary evidence changes in basic registration data indicating the reason.
4. Bank statements or other official paper confirming payment of the state duty.

Restore a child's birth certificate

The child’s parents (or guardians) have the right to receive a new identity card multifunctional center(MFC) or the registry office where the issuance took place. If this is not possible, then the documents can be restored at your place of residence. The civil servant will request necessary information in the organization where the certificate was originally issued. It is possible to send an application with copies of registration documents and official confirmation of the legality of the parents’ marriage by registered mail to the authority that issued the issue.

How to restore the birth certificate of a deceased relative

The need to have a birth certificate for a deceased person can be caused by various circumstances, for example, registration of an inheritance. In such cases, the algorithm of action depends on whether it is known where the document for the deceased relative was issued. If you know where it was issued, then you should contact this registry office directly. If there is no information about the place of issue, you must contact the specialists of the nearest registry office.

In what cases can it be restored?

The reasons why a lost certificate can be officially restored within the framework of current legislation are the following:

1. Loss or damage to a document and, as a consequence, loss of its legal force if it is not possible to read the data specified there. To do this, you must provide evidence of damage by presenting an existing copy.
2. Changing personal data. In this case, you will need to provide a statement indicating the reason and basis for the changes.
3. Decision of the court or administrative authorities. The applicant must provide the civil registry office specialists with the relevant decisions of government bodies and a statement of the established form.

Where to restore a birth certificate

The legislation provides for several ways to obtain a duplicate of a citizen’s first identity card. The best option is to contact directly the place where the initial issue was made, or to the civil registry office or multifunctional center at your place of residence. You can obtain a copy by using the State Services Internet portal. Required Application compiled after registration on the site.

MARRIAGE REGISTRY

The easiest way to get a duplicate is to contact the registry office. If such a need arose as a result of damage, then proof of this must be provided. After this, you should fill out an application and provide a package necessary documents(copy and original passport, power of attorney, etc.) and confirmation of payment of the fee. The refusal of the registry office employee to satisfy the request must be accompanied by an explanation of the reason. The basis for refusal may be the impossibility of identifying the applicant.

Through government services

Any citizen of the Russian Federation has the opportunity to order a restoration procedure in online mode, using the State Services portal. The advantage of this method is that it saves personal time by submitting an application remotely via the Internet. First, you need to register and authorize your data on the site, after which the application form will become available. Citizens who confirm their personal data have the right to restore their birth certificate through State Services.

The application is made in personal account after confirming the applicant's identity and gaining access. The next step is to enter all the necessary data, then the application form is automatically sent for verification. As soon as all the data has been verified, a notification will be sent to the email address specified by the applicant indicating the time when the applicant will need to come in person to receive the requested form.

At the multifunctional document issuance center

If it is not possible to use the services of the registry office or the Internet, restore required document You can contact the services of the multifunctional center. This can be done by any citizen of the Russian Federation at least 14 years old or his parents (official guardians). At the MFC branch, the requested copy will be ready and issued immediately, unlike an order through the public services portal, where it is legally deadline The waiting period is 10 days.

Recovery in another city

Any citizen who has changed his place of residence can obtain a copy by sending a request to the city registry office or settlement, where the original release was made. If a citizen does not have the opportunity to come in person to receive it, then he has the right to draw up all the papers where he actually lives. To do this, you need to provide a passport (original and photocopy) or other officially issued proof of identity, pay a fee and leave a statement of the established form. The request will be sent to the required department by the service employee.

Documents for restoring a birth certificate

Before starting the procedure for registering a duplicate of a lost or deteriorated birth certificate, a citizen is obliged to collect a certain list of papers along with certified copies, which include:

• passport of the parents (father and mother) with a note about their children;
• certificate of paternity (if available);
• marriage (divorce) documents;
• statement;
• bank receipt for payment of government services.

Document recovery procedure

To save time, any working citizen has the right to delegate his civil powers personnel service organization in which he officially works to resolve the issue of how to restore a lost birth certificate. Unemployed people must visit the registry office at the place where the document was originally issued, writing the prescribed application. It is possible to send the application by registered mail. The applicant will be notified when the copy is ready. After this, you need to visit the state registry office to obtain the requested duplicate.

Payment of the state fee for a repeated birth certificate

When considering the mechanism of how to restore a copy of a birth certificate, you should take into account the need to pay a mandatory fee. The law provides for the need to pay for the services of government bodies that issue duplicates to the owner. Details for making the payment and its established amount are on the notice boards of the registry office, they can also be found on the State Services website. Payment is made in several ways:

• at the cash desk of any bank;
• through a self-service terminal;
• electronic payment (the required amount will be automatically debited from the applicant’s card);
• at any post office.

Video: How to restore a birth certificate via the Internet

The main document of a newborn is issued in the first month of his life and accompanies the person almost his entire life. Of course, over time, paper media is lost or becomes unusable. Then you have to issue a new birth certificate.

Where to contact

In our country, the main place for registration and issuance of acts civil status is the registry office. This is where young parents turn to notify the state about a new addition to the family.

To obtain a duplicate birth certificate, it is logical to go to the civil registry office that issued the original.

According to the regulations, during a personal visit, the required document will be issued on the same day.

How to get a second birth certificate if you have long since moved from the locality where your (or your child’s) birth was registered? Then you can contact any civil registry office at your place of residence. Specialists will help you make a written request to the desired department, but in this case you will have to wait much longer for a response.

A month is given for consideration of an application sent by mail. Another option is to issue a power of attorney for a relative or friend living in your small homeland.

If you are registered on the State Services portal, you can order a duplicate online. However, to obtain the paper itself, you will still need to go to the registry office and submit the required documents in originals.

What to do if you do not know which department of the registry office issued the document or if your registry office cannot find the original source? Then you will have to contact the archives of the Main Civil Registry Office in your region. If the birth registration record has been preserved, you will be given a duplicate. If there is no information in the archive, you will have to prove the fact of birth through the court.

Who can receive

The following have the right to receive a second birth certificate:

• parents minor child;
• the owner himself, if he has already reached the age of majority;
• relatives of the deceased person;
• authorized persons (a power of attorney certified by a notary is required).

If a parent is deprived of his rights by a court decision, he will only be given a certificate confirming the fact of registration of the birth.

Required documents

It is necessary to restore a birth certificate for various reasons. If you have lost it, you will need to indicate this in the . If the original has become invalid due to damage (stained, torn, laminated), it should be brought and submitted with the rest of the documents.

Regardless of the reasons for the replacement, issuing a duplicate is a paid service.

The state fee for issuing a repeated birth certificate is 350 rubles. You need to take payment details directly from the registry office, then attach the receipt to the rest of the documents.

For a child under 18 years old

If it is necessary to replace or restore a certificate for a minor, parents (or guardians) do this.

The following documents must be prepared for the Civil Registry Office:

• receipt of payment of state duty;
• passports of both parents;
• marriage certificate (if available);
• the 14-year-old child’s own passport (if he managed to receive the document).

How to get a second birth certificate for a child if the parents are already divorced? You must bring a copy of your divorce certificate. And if the marriage was not concluded, the father must have a document recognizing paternity, on the basis of which an entry was once made in the certificate.

After 18 years

Having reached 18 years of age, the owner of a lost certificate can apply for it independently. To do this, he will only need his own passport and a receipt for payment of the state fee for the child’s repeated birth certificate. If it is not possible to personally visit the registry office (for example, you live far away), you should issue a power of attorney. Moreover, it can even be drawn up for parents who, after the child reaches 18 years of age, lose the right to officially represent his interests.

It will be much more difficult to obtain a duplicate if your passport is also lost. In a situation where there is not a single identity document, they can only be restored through the court.

For the deceased

Often a birth certificate of a person who has already died is required. For example, you need to prove your relationship with him in order to inherit or obtain other rights related to his origin. Then the package of documents should include:

• death certificate;
• proof of your relationship, such as your own birth document;
• your passport;
• fee for re-birth certificate.

Other reasons for replacement

In addition to damage or loss, the law provides for the following reasons why a certificate can be reissued:

• the need to make corrections (if inaccuracies are detected);
• change of name or other personal data (for example, a child may take his mother’s surname or change a dissonant name);
• adoption or deprivation parental rights.

A change of first and last name is made upon the application of an adult citizen or the child’s parents. The period for consideration of such applications is 1 month. Only after the name change occurs, the registry office will issue a birth document with a new name or surname. These services are paid separately; the state fee for issuing a repeat birth certificate with a changed name is 1,600 rubles.

In case of adoption or deprivation of parental rights, a new certificate is issued only if there is a decision of the court or guardianship authorities.

The previous document loses its validity and is subject to withdrawal.

Submitting an electronic application for the issuance of a repeated document: video

This is one of the first documents in a person’s life. A situation often arises when this document lost or damaged. Losing your birth certificate will certainly lead to a number of problems. The fact is that this document may be needed at any time. Therefore, you will have to start getting a new copy.

How to restore a birth certificate?

As a rule, it is urgent to restore a lost birth certificate. After all, this document is necessary for processing other important papers, for example, a Russian passport, a military ID, a foreign passport. It is for this reason that the procedure for its restoration is simplified and reduced to a minimum. Ideally, this should take no more than half an hour. But there are always nuances... We will talk about this in our article.

It should be noted that the new document will have the same legal force as the original copy.

The basis for the restoration of the mentioned certificate is: loss, damage, other options (dilapidation, lamination, etc.). This is stated in Art. 9 No. 143 of November 15, 1997 “On acts of civil status of the Russian Federation.”

Now is the time to move on to the question of where to restore your birth certificate.

Where to contact?

To restore the document, you will need to contact the registry office. This procedure will take some time, and, of course, certain documents will be required. The first thing you need to do is fill out application No. 18. You will receive the form from an employee of the establishment. If you apply to the registry office at your place of registration, you must be issued a duplicate document on the day of your application. This is enshrined in the law (clause 4 of article 9). Therefore, if you are offered to pick up a duplicate on a different day, you should know that this is illegal.

If you are not applying at your place of registration, then the situation is a little different, but also easily solved. In this case, the Law provides a number of positions that can be used:

1. Write and send an application for a copy of the birth certificate to the registry office that first issued it by mail.
2. Another option is to use the Unified website of state and municipal services or the official website of the subject Russian Federation. There you can register your application electronically.
3. Go to the registry office at your place of residence.

If the registry office does not have the original copy of the birth record (and this often happens), then, according to current legislation, you should contact the authority executive branch Russia by place of birth registration. In general, in every region there is a registry office archive, where the second records of absolutely all acts of civil status are necessarily stored.

There is one more thing that concerns parents who have lost their child’s document. How to restore a birth certificate if there is no note about children in the passport? There is no need to worry here at all, since all records in the registry office contain complete information about the parents. It is for this reason that to obtain a duplicate it is enough to provide a passport, even if the “Children” column in it is not filled in.

Who can restore a duplicate birth certificate?

This point is very well covered in paragraph 2 of Art. 9 Federal Law “On acts of civil status”. A second copy of the birth certificate can be issued by:

1. He is an adult citizen himself.
2. Relatives of a citizen in the event of his death.
3. Parents of a minor child, adoptive parents or guardians.
4. Guardians, if the citizen himself is recognized as incompetent.

It should be noted that this law prohibits issuing a duplicate to those people who have been deprived of parental rights. An attempt to hide this fact by not showing the court decision in the registry office will yield absolutely nothing, since the issuance of such documents is always accompanied by an appropriate check.

What to do if you don't have a passport?

How to restore a birth certificate if there is no document that proves your identity? This option is probably the most difficult. There are cases when a passport is not just missing - it wasn’t even issued. And then the circle closes. The only solution can be a judicial procedure. An identification claim must be filed.

But if you have a court decision that confirms your identity, it’s easy to get a passport. And only then will it be possible to receive a second copy of the birth certificate. In theory, it is also possible to proceed in reverse order. But this is futile, since civil registry office employees may refuse to issue a document in the absence of an internal passport.

Getting a duplicate

Now let's take a step-by-step look at how to recover a lost birth certificate. The first thing to do is to check the presence of all documents. The law provides for the re-issuance of a certificate if the following documents are available:

• passports of parents (or one parent if there is no other);
• marriage certificates (divorce certificates).

In cases where a duplicate is needed for a child who has reached the age of fourteen, the applicant’s passport will also be required. And if a citizen is already eighteen years old, then he can independently obtain a document, without the involvement of his parents. However, let's return to the registration procedure.

Before going to the registry office, you need to make high-quality copies where all the data will be visible. In addition, you will need to pay a state fee. It is not burdensome (about 200 rubles). The bank details for which the state fee will be paid must be clarified either at the registry office itself at the stand, or on the relevant information resources.

Next, you need to visit the registry office itself at the place where the child was first registered. There you should submit an application for a duplicate, attaching copies of documents. How long does it take to restore a birth certificate? Don't worry, the procedure itself will last no more than thirty minutes. The law provides for the issuance of a duplicate on the day of application.

People who decided to save time and made an application in advance must remember that it must comply with the established form No. 18. It was approved in 1998 and has not changed since then. An application in free form will not be considered; it will simply not be accepted.

There are cases when a duplicate birth certificate is not issued the first time, since there is no original copy of the entry in the registry office. The situation is difficult, but not hopeless. You just need to contact the registry office archive. It, as already mentioned, is available in every region. They will provide you with a duplicate birth certificate. The basis will be the second civil status record. Moreover, the duplicate legally has the same force as the original.

Types of birth certificates

It must be said that there are two types of document we are considering. The rules for their restoration are different. We discussed the process of issuing a duplicate of a Russian-style certificate. But what about those whose child was born in another country? For such situations, a different version of the document is provided. A Russian-style certificate is issued on the territory of Russia or abroad at the Russian Consulate. The consulate has the right to issue a birth certificate for children born outside the Russian Federation, for whom both parents have Russian citizenship. After a year, the first and second copies of documents drawn up by the Consulate will be transferred for storage to the registry office.

In such a situation, restore the mentioned document by general rule it is forbidden. If you received a birth certificate at the Consulate, but live in Russia, then you should apply at your place of residence. If you live abroad, to obtain a duplicate you must contact only the Consulate at your location. And it doesn’t matter where the original was issued - in the Russian Federation or at the Representative Office.

Foreign birth certificates

There are also cases when a birth certificate is issued by authorities foreign country, but with a note indicating the presence of Russian citizenship. It is received by those children whose one of the parents is a citizen of another country. According to the law, such a child cannot receive a Russian document. On a foreign birth certificate at the Consulate, you must put a note indicating that you have Russian citizenship.

Restoring a birth certificate for Ukrainian citizens

We examined in detail how a birth certificate can be restored in Russia. Ukraine in this aspect is practically no different from its neighbor. But still, we will tell you a little about the procedure, since many Ukrainians living in Russia ask this question.

If your place of residence has not changed, then there will be no problems with restoration. You need to contact the registry office that first issued the baby’s birth certificate, submit an application - and in a few weeks or days you will be given a duplicate.

If a person has moved, he will have to contact the civil registry office at his new place of residence, and then write an application for the restoration of his birth certificate. The inspector will issue a request and send it to the place of issue primary document. Of course, this procedure will take a couple of weeks. But you will definitely receive a duplicate by registered mail. The restored birth certificate is issued to the applicant at the city registry office upon presentation of a passport.

What documents should I take for a birth certificate? You must have a passport with you; you may need a marriage or divorce certificate (in case of a change of surname). Write the application directly to the registry office and pay the state fee there.

Is it possible to restore a birth certificate while abroad?

Of course you can. To do this, you need to come and contact the registry office. A duplicate will be issued in accordance with the procedure established by law. In the event that you cannot come to Ukraine yourself, you can draw up and send to your relatives or friends a power of attorney, according to which the registry office will issue a copy of the document. You need to remember that if necessary, you can also turn to the Ukrainian Embassy for help.

If you do not know where exactly the original was issued, you will have to contact the archive. If a record of your birth is found there, a duplicate will be issued without any problems. In the absence of such, it will be possible to restore the document only in judicial procedure. The fact of your birth will be established based on the testimony of witnesses and other documents. And only by court decision the registry office will make a new entry and give you a duplicate.

Instead of an afterword

In our article, we provide detailed information on how to restore a birth certificate. There may be many reasons why such a need arose, but you should not panic or despair. There are no hopeless situations. You just need to know what to do to restore your birth certificate. We hope that our article will help you with this.

A duplicate birth certificate is required if:

• the original document is lost or unusable;
• disputes arose regarding the division of inheritance;
• you need to register your marriage outside the Russian Federation.

A duplicate of a child’s birth certificate can be obtained either personally by the applicant (in the case of a minority citizen, by his parents), or through a representative on the basis of a notarized power of attorney in the civil registry office at the place of registration of the fact of birth or place of residence. The document is provided on the day of application.

What documents are needed to obtain a duplicate birth certificate?

The condition for providing a duplicate birth certificate for persons over 18 years of age is the presence of their own passport, and when changing the surname, name and patronymic of the applicant, documents confirming this fact are required (for example, a certificate of marriage/divorce, a certificate of change of name, a certificate of establishment paternity).

If the applicant is a minor, in order to obtain a duplicate birth certificate it is required to provide: a passport of one of the parents, as well as, if available, documents confirming the fact of a change in last name, first name and patronymic (for example: a certificate of paternity). At the civil registry office at the place of registration of birth, the applicant will need to write an application for re-issuance of the certificate, attach pre-prepared copies of documents to it and submit it to an authorized specialist.

How and where to make a duplicate birth certificate

A prerequisite for obtaining a document is paying the state fee, filling out an application and providing copies of all necessary documents.

The state fee for a duplicate birth certificate is 350 rubles. For payment, you will need the bank details of the registry office, which can be clarified at the branch itself. The application for re-issuance of a birth certificate shall include the following information:

• Full name of the applicant;
• place of registration;
• address of actual place of residence;
• date of birth;
• date and place of registration of the fact of birth in the civil registry office.

A duplicate birth certificate received from the registry office has the same legal force as the original.

A duplicate of a child’s birth certificate often needs to be issued extremely quickly, since without it it will not be possible to prepare a number of other documents, which are also very important. In view of this Russian legislation obtaining a duplicate is simplified to a minimum. The issuance period is most often no longer than thirty minutes after the child’s parents contact the registry office. In this case, obtaining a duplicate is possible personally (that is, by the parents of a minor or independently by a person upon reaching the age of eighteen) or through a notarized representative with a power of attorney in hand. Let's take a closer look at how and where you can draw up a document, how it is issued, what its term is and whether payment of a state fee is necessary.

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1. Check if the required documents are available. It's worth knowing that Russian laws the issuance of a duplicate is provided when parental documents are presented for identification (both or one in the absence of the other), a document on registration of the union (or on dissolution, adoption, and others). In addition, if it is necessary to obtain a document when the child is over fourteen (but less than eighteen) years old, an additional passport will be required. If a person is already 18 years old, then he does not need parental assistance, and he can independently apply for a duplicate.
2. All documents provided must be copied. They must be of high quality, the data indicated in them must be readable.
3. Next, you have to pay the state fee. Its amount is 350 rubles. Bank details are specified in the registry office, or they can be found on the portal of the local branch.
4. After this, you need to visit the registry office where the baby was registered. This is necessary to write an application for the need for re-issuance. All prepared copies of documents are also attached to the application.
5. Thirty to forty years later, a duplicate is issued. It is received on the same day when the registry office is contacted with a similar application.

Advice! Please remember that the application must be completed according to established standards, that is, in accordance with Form No. 18. If you ignore this recommendation, the request may remain unconsidered or will not be accepted at all. Following the rules in this case is a chance to save your own time and not push back the issuance deadline.

If it was not possible to obtain the document the first time (loss by the registry office due to insurmountable circumstances), then there is still a way out of the situation. It involves contacting the registry office archive operating in each region. They request a duplicate there in the same way. Based on the second copy of the child’s birth record, stored in the archive, a duplicate will be issued. It is considered official and has the same force as if issued in any other way.

Many people are concerned about the question of what the certificate number will be: the same or a new one? The document is issued under a different series and number, but the information in it is similar. The fact that this is a duplicate is indicated by the inscription usually in the upper right corner.

Advice! Today it is possible to use the State Services portal or the MFC website to obtain a duplicate. The instructions are similar, only everything is done online, but you still need to visit the registry office to receive the document.

What to do when you are in another region?

What to do if you are in another region? There is no need to visit the exact registry office where the certificate was issued. It is enough to make and send a request in writing to this institution. The second way is to visit the registry office at your current place of residence.

In this case, the principle of operation is completely similar. The fundamental difference lies solely in the length of the wait. In this case, you will have to wait until the duplicate is sent by mail. In other words, everything will depend on the speed of work of this organ.

What to do if you don’t have a passport?

What to do if you don’t have a passport? You will have to file a lawsuit to resolve this problem. This situation can become a problem. The most difficult thing to find a normal solution is when the document is not being processed, but is missing altogether. It turns out to be a vicious circle: without a passport there is no way to get a certificate and vice versa. You need to file a claim with the court, implying the need for identification.

With the court's conclusion in hand, it will no longer be difficult to obtain a passport. And if you have it, you can go for the rest of the documents. You can try to get a duplicate first, but in practice this option in most cases has no chance, since without a passport, representatives of the registry office have the legal right to refuse to issue a document.

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Who can request a child's birth certificate?

• a citizen who has reached the age of 18 or has been recognized as an adult by a court decision (emancipation), in respect of whom an entry was previously made in the registry office;
• relatives (direct) of an adult in the event of his death;
• parents (or adoptive parents, guardians, trustees or representatives with notarized power of attorney) a minor;
• guardians of a person who is declared incompetent.

If the parents are divorced, they still have the right to receive a duplicate certificate. But this right, in accordance with the norm, does not apply to persons deprived of parental rights. They are prohibited from any attempts to obtain a duplicate. It is impossible to hide the fact of deprivation of parental rights, since representatives of the registry office carefully check the documents provided.

In this article, we have discussed in detail the information regarding the request for a duplicate and its issuance. The procedure is generally simple, so any difficulties are unlikely to arise. The most important thing is to adhere to the rules and recommendations. In most cases, a duplicate will be issued on the day of application. In some cases, the procedure will take a little more time and effort. Remember that there are no situations that cannot be solved. In the most serious cases, we recommend seeking the help of a lawyer.